Click here to monitor SSC
Thomas LaRock

Monitor your Database Backups Using Operations Manager

02 December 2008

Thomas LaRock shows just how easy it is for a DBAs to monitor any aspect of the databases in their charge by using Operations Manager, just as long as they are prepared to spit on their hands and do some coding. As he says, 'The possibilities are endless'.


While presenting my work on Operations Manager at PASS this year, I showed a new custom monitor for Operations Manager that I had recently written and deployed into our Data Server environment. Previously, I had created what I had thought to be an exciting Operations Manager monitor to notify me if any SQL Agent jobs had been created or modified within the past day. Not many people shared my excitement, and I started to realize that people really want Operations Manager monitors that are simple and work reliably.

I could not agree more. Even I want it to work, and I was becoming frustrated that, every now and then, Operations Manager would seem to not work as expected. For example, it is possible to have a job not succeed, but not report a failure, at which point Operations Manager will not notify me of the issue. This is mostly due to poor error handling than anything else, but what if the job happens to be your database backup job inside of SQL Agent? You could be without a recent backup of your database and never know it!

After some internal conversations I gave myself two options; either dig into, and through all, our jobs, ensure we have thorough error handling for every conceivable error, and make certain we have configured Operations Manager to adequately scrub the error logs and event logs to make certain we raise alerts when necessary. Or, preferably I could build a monitor in Operations Manager that looks into the msdb database to determine when the last time a full backup has been completed.

Which one sounds better to you? I was attracted to the second option because it let me build yet another custom monitor that I feel should be part of the standard Management Pack offered by Microsoft (or perhaps a third party vendor). And when I presented this idea to the folks at PASS it really seemed to hit home. I know many people have strung together lots of reports on their database dumps in order to verify that they have happened. My preference is to have real time monitoring rather than daily reports, and I think this custom monitor really made people sit up and take notice of Operations Manager, as it provided one of the ‘Hello World’ examples that people could build upon for themselves.

Create the Monitor

This monitor was created in much the same way as I’ve already described in SQL Agent Jobs.  There are two important differences in the new monitor

  • the target is the database,
  • We will accommodate both SQL 2000 and SQL 2005 Databases

Figure 1

Why two different targets? Because of the second difference, that we will need two different VB scripts, one for each version we are monitoring currently (SQL2000 and SQL2005). And why do we need this? Because Microsoft reserves the right to make changes to their system tables between versions, that’s why.

In Figure 1 you can see that I have named the monitor ‘Verify Backups’, and I have placed it under the ‘Availability’ aggregate rollup monitor for each target. This means that, when we examine the database state view later on, we will be able to drill into the health explorer for a database to see the current health state for a particular database. I chose the Availability rollup simply because it made the most logical sense. If you do not have a current backup of your database available, then the health status for the availability of your database should show that. In other words ‘availability’ does not have to simply mean real-time availability; it can be extended to include the availability of your backups.

Script Overview

Using the same idea as in the previous monitor I created, I knew that I needed to create a PropertyBag, which meant that I needed to return a name-value pair. So, I went about trying to piece together some T-SQL that would return three columns: database name, number of says since the last full backup, and number of days since the last differential backup. I could change the code to include transaction log backups, if desired, but my goal for this example was simply to check that nightly differential backups, and a weekly full backup were being done.

The VB script for the SQL 2000 DB target is nearly identical to the SQL 2005 DB target VB script. The only difference is in the T-SQL being sent. The SQL 2000 version is as follows:


SELECT as [DBname]

, [daysSinceFull] = max(isnull(datediff(dd,b.backup_start_date,getdate()),0))

, [daysSinceDiff] = max(isnull(datediff(dd,bi.backup_start_date,getdate()),0))

FROM [master]..[sysdatabases] d WITH (NOLOCK)

LEFT JOIN [msdb]..[backupset] b WITH (NOLOCK) on = b.database_name

AND b.backup_start_date = (select max(backup_start_date)

FROM [msdb]..[backupset] b2

WHERE b.database_name = b2.database_name AND b2.type = 'D')

LEFT JOIN [msdb]..[backupset] bi WITH (NOLOCK) on = bi.database_name

AND bi.backup_start_date = (select max(backup_start_date)

FROM [msdb]..[backupset] b3

WHERE bi.database_name = b3.database_name AND b3.type = 'I')

WHERE NOT IN ('Pubs','tempdb','Northwind', 'Adventureworks')

      AND d.status < 30


The idea was to return a list of current databases from the master database and join out to the msdb database. That way I would only focus on current databases, as opposed to reporting on databases that no longer exist but still have records inside of the msdb database. We also filter for sample databases as well as tempdb. The SQL 2005 version is as follows:


SELECT as [DBname]

, [daysSinceFull] = max(isnull(datediff(dd,b.backup_start_date,getdate()),0))

, [daysSinceDiff] = max(isnull(datediff(dd,bi.backup_start_date,getdate()),0))

FROM [master].[sys].[databases] d WITH (NOLOCK)

LEFT JOIN [msdb]..[backupset] b WITH (NOLOCK) on = b.database_name

AND b.backup_start_date = (select max(backup_start_date)

FROM [msdb]..[backupset] b2

WHERE b.database_name = b2.database_name AND b2.type = 'D')

LEFT JOIN [msdb]..[backupset] bi WITH (NOLOCK) on = bi.database_name

AND bi.backup_start_date = (select max(backup_start_date)

FROM [msdb]..[backupset] b3

WHERE bi.database_name = b3.database_name AND b3.type = 'I')

WHERE NOT IN ('Pubs','tempdb','Northwind', 'Adventureworks')

AND d.state = 0

AND d.source_database_id IS NULL


The difference here is that in SQL2005 we want to avoid looking at database dump information for database snapshots. Although a database snapshot cannot have a backup taken, it does appear in the list of current databases for the instance, so we needed to filter for that possibility in our query.

Also note that we focus on the start time for the backup, as opposed to the finish time. This is because the start time for the backup is more important than the finish time since that is when the LSN checkpoint is marked in the backup file. In other words, you restore to the point in time at which the backup started, not when it finished. So, we want to focus our monitor on the start time.

I have included the VB script as downloads with this article

For the monitor schedule I decided to run every three hours, but you can adjust according to your level of OCD. Some people will choose to run once a day, some might choose once an hour.

The last items of interest would be defining ‘health state’ for the monitor. I decided to define the state of this monitor as ‘Unhealthy’ should I find a database that has not been dumped in more than seven days as shown in Figure2.


The full parameter name being used in Figure2 is:


This is how we tie to the property bag elements defined in the monitor scripts provided with this article. Next, we define a degraded state to be one where we have a full backup within the past week, but the differential backup is more than one day old (Figure3).


The parameter name for the differential variable is as follows:


Finally, a healthy state is defined to be having a full backup in the past week and a differential backup in the past day (Figure4).


And that is all there is to it, a custom monitor very similar to the one I described previously, with just a few alterations. But building it is one thing, how is it to be used? That is a good question and one that, I think, helped me win a few people over at PASS this year.

Database State View

For me, the one item that always wins me over in Operations Manager is the ability to quickly see the health of your entire enterprise in one screen, the Database State view. What we have done above is to create a new monitor that rolls naturally into this view. So going forward, should we have a database that does not have a current backup, we can have a way to visualize the problem. To me this is better than relying on a series of email alerts or reports. When I was still studying mathematics we were always encouraged to visualize the problem, because visual images are more powerful than anything else. Perhaps that is why I enjoy working with Operations Manager as opposed to emails and reports.

Figure5 shows a portion of the database state view. So, with a quick glance we can focus our attention on the specific instance with an issue at this precise moment. That is better than reviewing reports that were run hours ago, or responding to email alerts hours after they were sent in the middle of the night. You can configure the frequency of the monitor to get as close to real-time status as you desire (remember in the above example we schedule our monitor to run every three hours).


By selecting one of the icons you are given a detail view of the current databases for that instance as shown in Figure6.


If you were to double-click on one of those rows you would bring up the Health Explorer for that particular database as shown in Figure7.


Figure7 has quite a bit of information for us to review. First, on the left, you can see the ‘Verify Backups’ monitor is in place as part of the ‘Availability aggregate rollup’ monitor for the target, in this case the SQL 2005 DB target. On the right, we have selected the State Change Events tab which then lists in detail the times that the monitor ran and updated the health of the status. So on 11/19/2008 at 1:16AM, the script ran and detected that the LiteSpeedLocal database had not had a differential backup in two days. Then, when the monitor ran again at 4:16AM, it detected that a differential had been done, and reset the health of the monitor accordingly.


If this monitor does not get you excited about customizing and using Operations Manager as a way to help monitor your database instances, then I am not certain that anything ever will. The first responsibility of any DBA is to be able to recover in the event of a disaster, no matter how big or small. To recover, you had best have a backup. To recover well, you had best have a recent backup. Being able to use Operations Manager for this, being able to visually inspect your instances quickly, is something that I find lacking in the native tools.

And what is the second responsibility of a DBA? Well, it depends, right? It depends on the nature of your shop, but whatever you believe that to be, I am certain we can find a way to get Operations Manager to assist you. Even in the above example, we could go one step further. Why not configure a recovery task to have the monitor do a backup of the database should the monitor detect a differential or full backup is missing? In other words, we could configure Operations Manager to assist us in maintaining the health of our enterprise, and not just sit back and report on the health of our enterprise.

The possibilities are endless.

Thomas LaRock

Author profile:

Thomas LaRock is a seasoned IT professional with over a decade of technical and management experience. Currently serving as a Senior Database Administrator manager for Confio Software, Thomas has progressed through several roles including programmer, analyst, and DBA. Prior to that, he worked at several software and consulting companies, working at customer sites in the United States and abroad. Thomas holds a MS degree in Mathematics from Washington State University and is a member of the Usability Professional’s Association. Thomas is also a member of Quest Software’s Association of SQL Server Experts, currently serves on the Board of Directors for the Professional Association for SQL Server (PASS), and is a SQL Server MVP. Thomas can also be found blogging at and is the author of DBA Survivor: Become a Rock Star DBA (

Search for other articles by Thomas LaRock

Rate this article:   Avg rating: from a total of 23 votes.





Must read
Have Your Say
Do you have an opinion on this article? Then add your comment below:
You must be logged in to post to this forum

Click here to log in.

Subject: thank you
Posted by: Jerry Hung (not signed in)
Posted on: Tuesday, December 2, 2008 at 12:52 PM
Message: Another handy script to use when we get SCOM in house

Although it does seem similar to the SQL 2008 Policy, which you can define a Backup Policy and apply across servers too... just not as centralized as SCOM/MOM, and also requires some coding too

Subject: Excellent post
Posted by: Jonathan Almquist (not signed in)
Posted on: Thursday, December 11, 2008 at 3:35 AM
Message: Hi Thomas,

I stumbled across a couple of your posts, and am elated that you are advocating Operations Manager for monitoring SQL. Your articles are some of the best and most complete I've seen. Thanks for your effort. Keep it up!

Subject: restore to the point in time at which the backup started
Posted by: Anonymous (not signed in)
Posted on: Sunday, December 21, 2008 at 11:52 AM
Message: SQL 2000 BOL:
[Fuzzy Backup and Restore Operations]
"A RESTORE operation restores the database to the state it was in at the time the BACKUP statement finished. In SQL Server version 6.5 and earlier, a LOAD statement restored a database to the state it was in at the time the DUMP statement started."

Subject: Anonymous commenting disabled
Posted by: Chris Massey (view profile)
Posted on: Friday, January 2, 2009 at 6:51 AM
Message: Anonymous commented has been disabled on this article due to spamming. If you want to leave a comment you'll have to sign in or sign up. Sorry for any inconvenience.

Subject: MicrosoftSQLServerLibrary6050000!
Posted by: janasj (view profile)
Posted on: Sunday, June 7, 2009 at 5:31 PM
Message: How do you find what number should be following the SQL server library? I tried the one in your article and also the library number of the SQL core mgmt pack, but does not work. I get an error...

Subject: SCOM version?
Posted by: TheDiBA (view profile)
Posted on: Monday, February 21, 2011 at 5:21 PM
Message: what version of Operations Manager were you using?

Subject: Full Backup and Transaction log
Posted by: jbi (view profile)
Posted on: Friday, April 1, 2011 at 9:05 AM
Message: Hi,
many thanks for experience. I used the script. I tried to receive data from property bag created in the script. If I execute the script on the test server, the output is correct. If I set the Property bag parameter in the monitor on SCOM, I receive nothing. The parameter are to find in "monitor"-> script -> Parameters -> Target -> and choose the appropriate values in the list.
Anybody created an monitor with three conditons and can send me the settings inmonitor for "Expressions"? Thanks in advance.

Subject: Verify BackUps
Posted by: jbi (view profile)
Posted on: Tuesday, May 17, 2011 at 1:57 AM
Message: Hi,
I am not so familiar with MSSQL and VBS. Neverthless I have to create a monitor to check the trans log and full backup. I have modified the script (Thanks to Thomas) and typed the Parameter for oBag in SCOM created monitor. If I execute the schript on the server has to be monitored, I receive data. But I don't receive data in SCOM. Can anybody help?
Unhealty Expression
Property[@Name="$Target/Property[Type="MicrosoftSQLServerLibrary6131436!Microsoft.SQLServer.Database"]/DatabaseName$-daysSinceFull"] Greater than or equal to 7
Degraded Expression (additionally) Property[@Name="$Target/Property[Type="MicrosoftSQLServerLibrary6131436!Microsoft.SQLServer.Database"]/DatabaseName$-daysSinceTrans"]Greater than 1

The script command and output on the server
D:\Temp>cscript VerifyBackUps_DB.vbs 2
Microsoft (R) Windows Script Host Version 5.6
Copyright (C) Microsoft Corporation 1996-2001. All rights reserved.

<DataItem type="System.PropertyBagData" time="2011-05-17T09:55:48.0069552+02:00"
sourceHealthServiceId="65BA3A7C-1898-4382-AECD-4A7FE2DA31A7"><Property Name="ma
ster-daysSinceFull" VariantType="2">29</Property><Property Name="master-daysSinc
eTrans" VariantType="2">0</Property><Property Name="model-daysSinceFull" Variant
Type="2">29</Property><Property Name="model-daysSinceTrans" VariantType="2">0</P
roperty><Property Name="msdb-daysSinceFull" VariantType="2">29</Property><Proper
ty Name="msdb-daysSinceTrans" VariantType="2">0</Property><Property Name="servic
etrace-daysSinceFull" VariantType="2">29</Property><Property Name="servicetrace-
daysSinceTrans" VariantType="2">0</Property></DataItem>

Thanks in advance.

Simple-Talk Database Delivery

Patterns & Practices Library

Visit our patterns and practices library to learn more about database lifecycle management.

Find out how to automate the process of building, testing and deploying your database changes to reduce risk and make rapid releases possible.

Get started

Phil Factor
How to Build and Deploy a Database from Object-Level Source in a VCS

It is easy for someone who is developing a database to shrug and say 'if only my budget would extend to buying fancy... Read more...

 View the blog

Top Rated

Predictive Analysis Basics
 Statistics holds out the promise of teasing out significant relationships and to determine cause and... Read more...

The Enterprise DBA Mindset as a Practical Problem-solving Approach
 In order to keep the demands of the job under control, any DBA needs to automate as many as possible of... Read more...

In-Memory OLTP - Row Structure and Indexes
 There are several decisions to be made when designing indexes for Memory-optimized tables in In-Memory... Read more...

Automatically Creating UML Database Diagrams for SQL Server
 SQL Server database developers seem reluctant to use diagrams when documenting their databases. It is... Read more...

SQL Server Security Audit Basics
 SQL Server Server Audit has grown in functionality over the years but it can be tricky to maintain and... Read more...

Most Viewed

Beginning SQL Server 2005 Reporting Services Part 1
 Steve Joubert begins an in-depth tour of SQL Server 2005 Reporting Services with a step-by-step guide... Read more...

Ten Common Database Design Mistakes
 If database design is done right, then the development, deployment and subsequent performance in... Read more...

Temporary Tables in SQL Server
 Temporary tables are used by every DB developer, but they're not likely to be too adventurous with... Read more...

SQL Server Index Basics
 Given the fundamental importance of indexes in databases, it always comes as a surprise how often the... Read more...

Concatenating Row Values in Transact-SQL
 It is an interesting problem in Transact SQL, for which there are a number of solutions and... Read more...

Why Join

Over 400,000 Microsoft professionals subscribe to the Simple-Talk technical journal. Join today, it's fast, simple, free and secure.